AI-Powered Capture Management Software for Government Contractors

Find & Win More Government Contract Opportunities

Streamline Your GovCon business with CaptureExec™: The All-in-One Solution for Faster, Smarter, and More Cost-Effective BD, Capture, and Proposal Management.

We’ve loaded CaptureExec with all the tools you need – click each tab below to check them out!
The Top Capture Management Tool, now powered by AI
CaptureExec-AI streamlines government contract bidding by ranking opportunities, analyzing past performance, and grading “winnability.” It ensures data security, provides instant summaries, and allows interactive refinement for improved predictions and faster decisions.
Real-time dashboards monitor health
Put an end to the guesswork – create unlimited charts and graphs to monitor and analyze performance. Factor revenue and FTE projections by Backlog, Pipeline and P-WIN functions. Statistically dissect all wins and losses. Measure individual sales contributions. Switch seamlessly between macro and micro views.
Build & approve deal budgets in seconds
Gone are the days of patching together deal budgets with disparate inputs from across the company. With CaptureExec, crafting detailed, integrated budgets is a walk in the park for your Sales team. Executives can approve or decline with a single click. The robust workflow dashboard guides the Budget team, so no steps are missed.
Create & request agreements with a click
Tired of developing contract documents from scratch for every single bid? Those days are over with CaptureExec’s Contracts module, which creates fluid integration between the Sales and Contracts teams. Upload your templates, then generate NDA, TA, and SubK agreements hassle-free with a mouse click. The workflow dashboard tracks the Contracts process effortlessly.
GovCon Smart Search (GCSS) keeps the bids flowing
With CaptureExec, all the features of SAM Gov Tracker are part of the experience. You keep all your GCSS searches & functionality, and continue to import prospective bids with a single click. Only now, you get the benefit of all of CaptureExec’s robust tools to make even more of every one of those bids.
Know your chances before you bid
What if you knew the chances of winning BEFORE you bid? Well now you will – CaptureExec’s P-WIN analysis tools remove the doubt and guesstimation. Build out your assessment criteria, score each item, then run each bid through those criteria to get a percentage value for each bid. Sort by P-WIN values and you can rack and stack bids in a flash. Unique to our industry, CaptureExec also calculates a separate DEAL SHAPING score to grade the strength of your relationship with the customer and data gathering (G2). Have your team ask the RIGHT questions at the RIGHT time to create a repeatable and winnable sales model.
Assemble epic teams
Fumbling around for the right teammates, where every capture manager has their own fragmented criteria for who makes the “best” teammate, is so 2022. With CaptureExec, you can unify all of your teaming protocols to make the process consistent. Start off by storing all company and individual contact information in one easy place. Then search for the right bid candidates across numerous parameters, such as NAICS, capabilities, agencies supported, and many more. But don’t stop there – Internally rate your teammates post-bid as a reference point for future team building.
Better subs, less headaches
Consolidating subcontractor participation on bids with clunky capability matrices and spreadsheets is inefficient and makes your company vulnerable to your competitors who are more organized. With CaptureExec, our automated survey function allows you to break down PWS criteria and get self- graded responses from your subs, which automatically displays a gap analysis to find and fill weak areas. For task orders, it’s simple to send out bid/no-bid questionnaires to rapidly assess interest in a pursuit.
Make Win themes come easy
We get it – coming up with win themes usually causes a lot of head-scratching amongst the team. CaptureExec allows you to create a single space for all capture personnel to contribute to the win themes and build them out as the proposal effort takes shape. This collaborative aspect makes win themes a true team effort.
Stay current with centralized contact management
If you’re like most companies, you’re relying on every capture manager’s siloed personal contact list – put an end to that nightmare with CaptureExec. Our system saves all relevant contact information (email, phone, address, plus a notes section) on both individuals and companies, for all users to access and update. Keep your team on the same page with the right contacts for each opportunity.
Make the system do what you want
Adapt the user experience for any sales processes and potential deal flows. Add and change Divisions, Departments, and Business Units. Create unlimited DOCX, XLS & PPT templates for immediate auto-population. Customize limitless Executive graphs & reports. We deliver a Shipley-“esque” system ready to go on day one with stages, questions to ask, and standard data fields to collect info. But the system is designed for you to put YOUR winnable model in and have your sales team follow that winnable model. Customize to your heart’s content and reach out to us if you ever have a question about how to do so.

Professionalize & modernize your GovCon business. Do capture and proposal faster and better with our all-in-one system, CaptureExec.

We’ve loaded CaptureExec with all the tools you need – click each tab below to check them out!

The Top Capture Management Tool, now powered by AI
CaptureExec-AI streamlines government contract bidding by ranking opportunities, analyzing past performance, and grading “winnability.” It ensures data security, provides instant summaries, and allows interactive refinement for improved predictions and faster decisions.
Real-time dashboards monitor health
Put an end to the guesswork – create unlimited charts and graphs to monitor and analyze performance. Factor revenue and FTE projections by Backlog, Pipeline and P-WIN functions. Statistically dissect all wins and losses. Measure individual sales contributions. Switch seamlessly between macro and micro views.
Build & approve deal budgets in seconds
Gone are the days of patching together deal budgets with disparate inputs from across the company. With CaptureExec, crafting detailed, integrated budgets is a walk in the park for your Sales team. Executives can approve or decline with a single click. The robust workflow dashboard guides the Budget team, so no steps are missed.
Create & request agreements with a click
Tired of developing contract documents from scratch for every single bid? Those days are over with CaptureExec’s Contracts module, which creates fluid integration between the Sales and Contracts teams. Upload your templates, then generate NDA, TA, and SubK agreements hassle-free with a mouse click. The workflow dashboard tracks the Contracts process effortlessly.
GovCon Smart Search (GCSS) keeps the bids flowing
With CaptureExec, all the features of SAM Gov Tracker are part of the experience. You keep all your GCSS searches & functionality, and continue to import prospective bids with a single click. Only now, you get the benefit of all of CaptureExec’s robust tools to make even more of every one of those bids.
Know your chances before you bid
What if you knew the chances of winning BEFORE you bid? Well now you will – CaptureExec’s P-WIN analysis tools remove the doubt and guesstimation. Build out your assessment criteria, score each item, then run each bid through those criteria to get a percentage value for each bid. Sort by P-WIN values and you can rack and stack bids in a flash. Unique to our industry, CaptureExec also calculates a separate DEAL SHAPING score to grade the strength of your relationship with the customer and data gathering (G2). Have your team ask the RIGHT questions at the RIGHT time to create a repeatable and winnable sales model.
Assemble epic teams
Fumbling around for the right teammates, where every capture manager has their own fragmented criteria for who makes the “best” teammate, is so 2022. With CaptureExec, you can unify all of your teaming protocols to make the process consistent. Start off by storing all company and individual contact information in one easy place. Then search for the right bid candidates across numerous parameters, such as NAICS, capabilities, agencies supported, and many more. But don’t stop there – Internally rate your teammates post-bid as a reference point for future team building.
Better subs, less headaches
Consolidating subcontractor participation on bids with clunky capability matrices and spreadsheets is inefficient and makes your company vulnerable to your competitors who are more organized. With CaptureExec, our automated survey function allows you to break down PWS criteria and get self- graded responses from your subs, which automatically displays a gap analysis to find and fill weak areas. For task orders, it’s simple to send out bid/no-bid questionnaires to rapidly assess interest in a pursuit.
Make Win themes come easy
We get it – coming up with win themes usually causes a lot of head-scratching amongst the team. CaptureExec allows you to create a single space for all capture personnel to contribute to the win themes and build them out as the proposal effort takes shape. This collaborative aspect makes win themes a true team effort.
Stay current with centralized contact management
If you’re like most companies, you’re relying on every capture manager’s siloed personal contact list – put an end to that nightmare with CaptureExec. Our system saves all relevant contact information (email, phone, address, plus a notes section) on both individuals and companies, for all users to access and update. Keep your team on the same page with the right contacts for each opportunity.
Make the system do what you want
Adapt the user experience for any sales processes and potential deal flows. Add and change Divisions, Departments, and Business Units. Create unlimited DOCX, XLS & PPT templates for immediate auto-population. Customize limitless Executive graphs & reports. We deliver a Shipley-“esque” system ready to go on day one with stages, questions to ask, and standard data fields to collect info. But the system is designed for you to put YOUR winnable model in and have your sales team follow that winnable model. Customize to your heart’s content and reach out to us if you ever have a question about how to do so.

Capture Management gets done with BIT Solutions

Start winning business today

Automatically Grade Opportunities

Customize to Integrate Your Business

Track Your Team & Sales Progress

Artificial Intelligence

Our proprietary CE.AI system privately knows your company and instantly produces lists of winnable deals, graded & ranked.

GRADE YOUR DEAL SHAPING

Measure & track progress through all stages of your deals, so you know exactly how far you’ve come and how far you have to go.

PWIN ANALYSIS

Know your chances of winning before you bid with our P-WIN analysis tools.

BUDGET TRACKING BY DEAL

Build & approve deal budgets in seconds – gone are the days of losing track of how much you’ve spent.

ONE-CLICK GATE REVIEW

Stop using ad hoc processes to review and decide on bids – CaptureExec automated it for you so everyone’s on the same page.

EXECUTIVE OVERSIGHT & MANAGEMENT

Real-time dashboards monitor pipeline health and progress, so you never miss a beat managing your captures.

CONTACT MANAGEMENT SYSTEM

Stay current with your relevant competi-mates, both people and organizations, with our centralized contact management system.

AUTO-GENERATE NDA/TA/SUB-K

Stop drafting and re-drafting agreements – our one-click system does all the work for you.

GOVCON SMART SEARCH (GCSS)

No more manual searches in SAM.gov – let GCSS find bids for you and keep your pipeline full of relevant, winnable bids.

DEVELOP TEAMING STRATEGIES

CaptureExec’s team-building tools will save you days on end of strategizing teammate capabilities and compatibility.

BETTER SUBS, LESS HEADACHES

Our teammate historical evaluation tools allow you to assess who the best subs will be on a deal, without ever having to experiment again.

DEVELOP YOUR WIN THEMES

CaptureExec makes crafting air-tight win themes a breeze.

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INTRODUCTION

Our Advisor Group Is Committed To Help Clients

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Professionalize & modernize your GovCon business. Do capture and proposal faster and better with our all-in-one system, CaptureExec. We created CaptureExec with features that will help your team create an automated, repeatable, and effective process.

LEARN MORE

SAM Gov Tracker simplifies & automates capture management for startup, micro, small-sized government contractors. It empowers users with robust search capabilities, auto-import tools, and capture management insights that you don’t get with SAM.gov or spreadsheets.

LEARN MORE

A spin-off of the BIT Solutions Consulting Division, GovCon Bids LLC supports both Pre-B&P and B&P requirements with experts from around the country. GovCon Bids services range across the BD life cycle, from 5-year growth plan development to proposal development & submission.

LEARN MORE

Work with BIT Solutions, LLC

GRADE YOUR DEAL SHAPING

Measure & track progress through all stages of your deals, so you know exactly how far you’ve come and how far you have to go

GOVCON SMART SEARCH (GCSS)

No more manual searches in SAM.gov – let GCSS find bids for you and keep your pipeline full of relevant, winnable bids.

BUDGET TRACKING BY DEAL

Build & approve deal budgets in seconds – gone are the days of losing track of how much you’ve spent.

BETTER SUBS, LESS HEADACHES

Our teammate historical evaluation tools allow you to assess who the best subs will be on a deal, without ever having to experiment again.

EXECUTIVE OVERSIGHT & MANAGEMENT

Real-time dashboards monitor pipeline health and progress, so you never miss a beat managing your captures.

CONTACT MANAGEMENT SYSTEM

Stay current with your relevant competi-mates, both people and organizations, with our centralized contact management system.

AUTO-GENERATE NDA/TA/SUB-K

Stop drafting and re-drafting agreements – our one-click system does all the work for you.

DEVELOP TEAMING STRATEGIES

CaptureExec’s team-building tools will save you days on end of strategizing teammate capabilities and compatibility.

DEVELOP YOUR WIN THEMES

CaptureExec makes crafting air-tight win themes a breeze.

ONE-CLICK GATE REVIEW

Stop using ad hoc processes to review and decide on bids – CaptureExec automated it for you so everyone’s on the same page.

PWIN ANALYSIS

Know your chances of winning before you bid with our P-WIN analysis tools.

FULLY CUSTOMIZABLE

Set up the system however works best for you and your team – you’re in control, start to finish.

OUR SOLUTIONS

BIT Solutions has a system for GovCon companies of every size

We have the entire GovCon capture management space covered -- between SAM Gov Tracker and CaptureExec, we've got something for every company size!

INTRODUCTION

Our Advisor Group Is Committed To Help Clients

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AI automatically finds winnable deals for your company

 

See the key features


The future of capture management is here. Our AI-powered system, CaptureExec, rapidly identifies winnable bids for your company, and grades and ranks them so you can prioritize your capture efforts and resources. And it only gets smarter over time, analyzing performance data to constantly refine bid predictions.


LEARN MORE

Effortless capture management for startup, micro, small-sized government contractors


See the key features

SAM Gov Tracker simplifies & automates capture management for startup, micro, small-sized government contractors. It empowers users with robust search capabilities, auto-import tools, and capture management insights that you don’t get with SAM.gov or spreadsheets.

LEARN MORE


Expert consultants to both Pre-B&P and B&P requirements across the BD life cycle


See the key services

A spin-off of the BIT Solutions Consulting Division, GovCon Bids LLC supports both Pre-B&P and B&P requirements with experts from around the country. GovCon Bids services range across the BD life cycle, from 5-year growth plan development to proposal development & submission.

LEARN MORE

Work with BIT Solutions, LLC
INTRODUCTION

Our Advisor Group Is Committed To Help Clients

Turpis wisi pede tempus assumenda pede quis pretium. Aspernatur dolorem quod ultricies dicta ipsa, culpa condimentum do exercitation molestie, tincidunt quisque in eum, maecenas.

AI automatically finds winnable deals for your company
 


See the key features



The future of capture management is here. Our AI-powered system, CaptureExec, rapidly identifies winnable bids for your company, and grades and ranks them so you can prioritize your capture efforts and resources. And it only gets smarter over time, analyzing performance data to constantly refine bid predictions.

LEARN MORE

Effortless capture management for startup, micro, small-sized government contractors


See the key features


SAM Gov Tracker simplifies & automates capture management for startup, micro, small-sized government contractors. It empowers users with robust search capabilities, auto-import tools, and capture management insights that you don’t get with SAM.gov or spreadsheets.

LEARN MORE

Expert consultants to both Pre-B&P and B&P requirements across the BD life cycle


See the key services


A spin-off of the BIT Solutions Consulting Division, GovCon Bids LLC supports both Pre-B&P and B&P requirements with experts from around the country. GovCon Bids services range across the BD life cycle, from 5-year growth plan development to proposal development & submission.


LEARN MORE

Work with BIT Solutions, LLC

Capture management automations, sales, & teams

All neatly organized in one place.

Automatically Grade Opportunities

Customize to Integrate Your Business

Track Your Team & Sales Progress

FLOWLESS SERVICES

Checkout What We Provide for Our Clients

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Financial Development

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Business Growth Plan

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Best Marketing Analysis

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Tax Management Plan

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CALL TO ACTION

Our Advisor Group Is Committed To Help Clients

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OUR PROCESS

Three Simple Step To Start Working Process

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01

Research Project

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02

Evaluate Plans

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03

Best Results

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GOVCON EXPERTS

Our Team

Of everything BIT Solutions stands for, being the "good guys" in the GovCon capture management space is Number 1. As a team, we pride ourselves on customer experience.

Skip-B-1-1
Skip Blackburn
Founding Partner and Chief Executive Officer
Drew Blackburn
Drew Blackburn
Founding Partner and Chief Technology Officer
Alex Paris
Sales Executive
Natalie Hensel
Customer Support Manager
Brenda Gonzalez Barboza
Customer Support Specialist
Jenn Pham
UX/UI Specialist
Arvin Blani
Market Research
Natalie Hensel
Customer Support Manager
Brenda Gonzalez Barboza
Customer Support Specialist
PORTFOLIO LIST

Some Of Our Recent Work Where We Helped

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TESTIMONIALS

What Our Clients Are Saying
About Us

Overall very favorable. Frankly since it can be customized, I can’t think of anything it currently doesn’t do that I would like it to do. Robust, fairly easy to use and a beneficial tool overall.

C.Y. (DDC-ITS)

I like the tool. I have used Deltek’s GovWin Costpoint tool, and CaptureExec is far easier to use and user customized for our specific applications. I like the tool and it is very user friendly.

B.K (AFMS)

Customer and technical support is quick, responsive, courteous, and very knowledgeable.

T.R. (NOVA Corporation)

Once I started using the software and fully understanding the current functionality, I soon realized it’s value when compared to other well established CRM tools that I’ve worked with in the past.

R.C. (NOVA Corporation)

I would highly recommend CaptureExec. It’s been a tremendous asset for us and was a catalyst in helping us reinvigorate our entire capture process.

Tom Portlock, Chief Marketing Officer
RECENT ARTICLES

Discover Our Latest News And Insights !

7 GovCon Capture Pitfalls That Are Killing Your Win Rate (and How to Fix Them)

🧠 Real Talk for GovCon Leaders Trying to Win Smarter, Not Work Harder  If you’re in GovCon, you know the drill: your team is chasing dozens of bids, proposal deadlines are always looming, and you still don’t have a clear picture of what’s actually winnable.  Sound familiar?  It’s not that your team isn’t working hard—it’s that the system is broken. Too many firms fall into the same avoidable traps that kill their win rates and burn out their teams.  The good news? You can fix them. Here are 7 of the biggest capture management pitfalls we see across the federal space—and how to solve them with smarter processes (and a little AI help).    Pitfall 1: Chasing Every Opportunity That Hits SAM.gov  What Happens: Your team is stretched thin bidding on everything—even the ones you have no shot at winning.  Why It Hurts: Wasted hours and dollars bidding on deals that are a bad fit, bloated pipelines, and a whole lot of “bid and pray.”  The Fix: You need to strategically use AI to automatically surface and score the best-fit opportunities for your company, so you find and win more deals.  With AI-Powered CaptureExec™, your pipeline is populated with high-probability deals that are directly aligned to your past win/loss performance, NAICS codes, and strategic priorities so you always have a list of the most winnable deals. You can select which opportunities you’d like to see more of–those that are similar to a specific deal and are the best fit for you–and which you’d like to see less of. This helps the system to learn from your choices to provide you with the best-fit opportunities, so your team only pursues the strongest fit opportunities that you have the highest chance of winning.   CaptureExec also allows you to decrease your costs by No-Bidding deals earlier in the process, so your team won’t be wasting any more time or money chasing deals that are the wrong fit. No more chasing ghosts.    Pitfall 2: Getting Involved Too Late  What Happens: At the last minute you’re just hearing about an opportunity when the RFP drops. It’s too late to influence or shape it.  Why It Hurts: Your competitors already had a seat at the table. You’re just filling space to prove a competitive bidding process.  The Fix: Make sure you have a system in place that automates early alerts so you and your team can shape opportunities months or years in advance.  CaptureExec notifies you at the Sources Sought or Pre-Solicitation stage—so you can build relationships and shape the deal before it hits the street.    Pitfall 3: Teams Working in Silos and Spreadsheets  What Happens: Business Development, Capture, Proposal, Finance, and Contracts are all using their own trackers, documents, agreements, and tools.   Why It Hurts: Miscommunication, duplicate work, missed deadlines, and frustration mean time and money down the drain for your business. There is no centralized, secure, one source of truth for all your organization’s critical business data.  The Fix: It’s critical to have one secured and centralized shared platform = one version of truth for your company so you can make informed decisions. This will result in savings of company time, money, and work and in greater visibility and reporting capabilities across the board with extensive and customizable dashboards.   CaptureExec unifies all BD, capture, proposal, finance, and contract activities in one secure system—keeping everyone aligned and productive. One-click fully populated, automated, and tracked Gate Reviews, capture plans, all forms, NDAs, SubKs, and TAs.     Pitfall 4: No Standard Capture Process  What Happens: Everyone manages pursuits their own way. Some use color teams; some don’t. Some build capture plans; others wing it.  Why It Hurts: You’re hampered by inconsistent results, unclear accountability, and constant reinvention of the wheel — hemorrhaging time, money and energy.  The Fix: Run don’t walk to standardize your company’s capture playbook. Put repeatable processes in place so you can manage your individual contributor activity, projections and achievements, and accurately forecast and project revenue by individuals, departments and divisions.  CaptureExec helps you enforce YOUR repeatable process—completely customized to your business—so every opportunity moves through the same proven winnable steps. CaptureExec also increases your overall Win Rate and decreases your Pre-B&P and B&P costs.    Pitfall 5: Not Enough Intel  What Happens: Your team doesn’t know the incumbent’s performance, who the buyer favors, or what’s driving the requirement.  Why It Hurts: You’re going in blind. And your competitors aren’t. Lack of intelligence will cost you.   The Fix: In order to compete, you need a central hub for all competitive and customer intelligence that can’t walk away if an employee leaves. You need a centralized contact management database system that allows your team to compile data on every company and person you are in touch with and can provide critical government data on opportunities.  With CaptureExec, your team can log insights, past performance, and agency behaviors—all tied to each opportunity. You can research and import opportunities seamlessly from platforms like SAM.gov, GovWin, Federal Compass and other data sources and opportunities are automatically updated with any changes.    Pitfall 6: Weak or Last-Minute Teaming  What Happens: You scramble to form a team after the RFP drops—or pick a partner because “they called us first.”  Why It Hurts: Weak past performance, gaps in capability, and compliance issues can kill your bid.  The Fix: Make sure that teaming assessment is part of your early capture strategy.  Identify gaps, assess teammate strengths, track and vet partners in CaptureExec with past history, agency access, and complementary capabilities—so you can team smart from day one to ensure your greatest chance of success.    Pitfall 7: No Visibility into What’s Working  What Happens: Leadership asks: “What’s in the pipeline? Where are we winning? Why are we losing? What’s the plan?” And the answers are… fuzzy.  Why It Hurts: You can’t fix what you can’t see. Visibility is crucial.   The Fix: Make sure you can see everything with real-time dashboards and pipeline insights.  CaptureExec gives you user-friendly, on-demand

Read More »

When the Ground Shifts: What DHS’ Cancellation of FSIII ITVAR and PACTS Means for GovCon Capture Teams

In the last two weeks, the Department of Homeland Security (DHS) dropped a bombshell on the GovCon community—canceling two major multiple-award contract vehicles, PACTS III and FirstSource III ITVAR, in rapid succession. Together, these were expected to deliver over $10 billion in task orders across a ten-year period and were central to the pipeline strategy of many small businesses. For Capture Managers, Business Developers, and Proposal Teams—especially those who spent months (and tens of thousands of dollars) preparing for awards in September 2024—the sudden cancellations are more than a strategic detour. They’re a wake-up call. Let’s unpack what this means and how to move forward. 🚨 What Just Happened? FSIII ITVAR Cancelled The FirstSource III ITVAR (Information Technology Value-Added Reseller) track was slated to be a cornerstone for DHS’ IT hardware procurement. With a $10B ceiling and a 10-year ordering period, it attracted intense interest from the small business community. Awards had already been announced across several categories: 3 in the 8(a) category 7 HUBZone firms 5 SDVOSBs 4 WOSBs 11 in the All Small Business category Firms that had celebrated award notifications are now facing a complete reversal—and with it, the loss of a major source of projected revenue and growth. PACTS III Also Axed PACTS III, another DHS vehicle focused on professional services, was similarly expected to offer substantial opportunity to small and disadvantaged businesses across functional categories. Its cancellation in such close proximity to FSIII has added to the growing sense of uncertainty. 💸 The Cost of Pursuit Many small businesses invested tens of thousands of dollars preparing these bids—assembling teams, engaging consultants, paying legal and proposal development costs, and more. For some, these contract vehicles were cornerstone pursuits for GFY24 and beyond. This isn’t just about sunk costs. It’s about pipeline collapse. Companies were already forecasting task order work and hiring capture support based on assumed award timelines. 🤔 Why Did DHS Pull the Plug? The official explanations are still emerging, but insiders point to a mix of: Procurement complications or protests Shifting acquisition strategies Concerns about fairness or evaluation processes A broader reassessment of DHS’ contract vehicle landscape Regardless of the exact reasons, the message is clear: even “sure bets” aren’t sure anymore. 📌 What Capture and BD Leaders Should Do Now: Reevaluate Your Pipeline Immediately Don’t wait for official debriefs. Update your pipeline forecasts to reflect these cancellations and assess the impact on revenue goals. Engage with DHS and Partner Networks If DHS plans to recompete or restructure these vehicles, you’ll want early visibility. Join industry calls, reconnect with DHS points of contact, and monitor public sources and SEWP/GSA alternatives closely. Stay in Front of Teaming Partners If you were a subcontractor or had subs aligned, maintain those relationships. Many teams will look to reconstitute for the next iteration or find alternate paths together. Turn Disappointment into Differentiation Use this moment to reassert your firm’s value in upcoming task order bids or new vehicles. Agencies are watching how firms respond—resilience and professionalism will leave a mark. Build in Flexibility for GFY25 Planning Capture strategies need to build in margin for risk. Don’t hinge your GFY25 growth plan on any one vehicle or agency—even when it seems “in the bag.”   📈 What’s Next for Small GovCons? The cancellation of FSIII ITVAR and PACTS III underscores a reality that seasoned BD and Capture teams know well: contract vehicles are not guarantees—they’re entry points. DHS may reissue these vehicles in new formats, or shift spending to existing GWACs and BPAs. For smart GovCons, this is a time to: Monitor recompete rumors closely Pivot to agency-level opportunities Identify adjacent IT and professional services vehicles already in motion   Final Thoughts: GovCon Capture isn’t for the faint of heart. The FSIII and PACTS cancellations are disappointing—but they also reaffirm why agility, relationships, and readiness matter more than ever. Now’s the time to stay sharp, stay engaged, and prepare for what’s next.   Here’s a “What Now?” Checklist specifically designed for GovCon Capture Managers, BD, and Proposal Managers affected by the DHS PACTS III and FSIII ITVAR cancellations. This can help your team stabilize, re-align, and prepare for what’s next. ✅ What Now? Checklist: Navigating the Cancellation of PACTS III & FSIII ITVAR 🧭 1. Assess the Impact Internally ☐ Meet with BD/Capture/Proposal/Delivery to review strategic and financial impact ☐ Quantify sunk costs and reallocate proposal budget where possible ☐ Update GFY24/GFY25 revenue and pipeline forecasts ☐ Communicate the change clearly to internal stakeholders (Execs, Delivery, Finance) 🔍 2. Gather Intelligence ☐ Request debriefs if awards were already made to your company ☐ Monitor DHS communications, SAM.gov, and agency-specific portals for recompete signals ☐ Check if work will migrate to other vehicles (SEWP, Alliant, GSA MAS, etc.) ☐ Connect with industry associations (e.g., ACT-IAC, PSC) and GovCon news outlets 🤝 3. Reconnect with Teaming Partners ☐ Reconfirm partner interest for future recompetes ☐ Coordinate on joint pursuit strategy adjustments ☐ Explore short-term opportunities to collaborate on existing vehicles or recompetes 📂 4. Realign Pipeline Strategy ☐ Reprioritize near-term opportunities already in pipeline ☐ Look for open task orders under DHS’s active contract vehicles ☐ Shift attention to agency-level small business BPAs or sole-source eligible areas ☐ Add new “vehicle-agnostic” or agency-specific captures to rebalance pipeline risk 🧰 5. Repurpose Your Work ☐ Salvage proposal content, pricing models, and past performance narratives ☐ Reuse compliance matrices, staffing plans, and technical volumes for future bids ☐ Turn loss into leverage: repurpose lessons learned into stronger positioning 📣 6. Stay Visible & Engaged ☐ Check in with your DHS contacts and CORs — ask how their buying strategies are changing ☐ Attend upcoming DHS or industry outreach events to stay top of mind ☐ Brief leadership on any short-term adjustments and long-term positioning plans 📊 7. Strengthen Your Resilience ☐ Reevaluate over-reliance on any single IDIQ or vehicle ☐ Increase pursuit of smaller direct awards or quick-turn task orders ☐ Build flexibility into pipeline and proposal resourcing plans for GFY25 ☐

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A New Milestone in DoD Acquisition Oversight

On June 26, 2025, the Department of Defense (DoD) issued a formal memo mandating that certain unclassified contracts—including IT consulting, management services, and advisory/support contracts—must undergo review and approval by the Department of Government Efficiency (DOGE) before awards are made. This move represents the next step in Secretary Hegseth’s strategy to better scrutinize external spending while enhancing reliance on in‑house DoD capabilities.  What It Covers:  IT & management services contracts over $10 million, and advisory/assistance contracts over $1 million  FAR‑based packages funded under BOC 23.3 or 25.1, or PSCs starting with “D” or “R”  Requires: deliverables, total ceiling, initial obligation, cost‑benefit analysis, alternatives review, and insourcing justification  Response Time: DOGE must respond within 3 business days (2 for some), or the package proceeds by default.  Exclusions:  Weapon system sustainment and major defense acquisition programs  Engineering support under PSC‑“T” (systems engineering)  Direct service provider contracts and task orders below the respective thresholds.    🕰️ Why This Matters Now—As FY 2025 Winds Down  Rushing Submissions = Risky Business With the government fiscal year end (September 30) fast approaching, DoD components may batch last‑minute opportunities. Missing crucial documentation—especially the required justification or cost‑benefit analysis—could trigger DOGE rejection, delay awards, or even lead to terminations.  Pipeline Shift: Higher Scrutiny Even pre-solicitation internal pipeline efforts now need a full DOGE-ready rationale early. Expect slower proposal-to-award timelines, as third-party capture and proposal managers will need to account for DOGE review lead times.  Incentive to Repackage Awards may be segmented (for example, separating under‑$10M tasks) to bypass DOGE thresholds. But beware: the memo explicitly forbids artificial splitting.  Smart capture teams should map funding needs holistically, avoiding violations.    🔭 Looking Ahead to FY 2026  Early. Deep. DOGE-Ready Opportunities kicking off in late FY 2025 and early FY 2026 will likely be under DOGE’s microscope. Capture strategies must now include DOGE delivery packages—cost-benefits, alternatives, and insourcing rationale—as integral to BD/Vendor Intelligence.  Change in Teaming & Positioning There’s renewed value in offering “direct service provider” status, which may exempt firms from DOGE review. Similarly, small, outcome-based modular scopes under the thresholds may be more attractive.  Insourcing Pressure Means In-House Alignment Offerings that complement, not compete with, DoD internal resources may perform better in reviews. Demonstrating capability augmentation—not substitution—will be critical.    ✅ Real-World Go‑Forward Checklist for GovCon Business Owners  Audit your current pipeline  Identify FY 2025 awards hitting thresholds.  Verify that cost-benefits, alternatives, and insourcing justifications are not afterthoughts, but baked into capture deliverables.  2. Synchronize with Capture & Proposal Teams  Include DOGE‑ready documentation early.  Embed standard templates for deliverables, cost-benefit, alternatives, and in-house capacity analysis in proposal decks.  3. Segment and Package Smartly  Only split if truly separate efforts; avoid dogmatic threshold games.  Offer IR&D or low-dollar follow-on tasks under the $1–10 M limits.  4. Pursue “Direct Service Provider” status  Emphasize technical execution, not aggregation.  Highlight IP, integration capability, and hands-on staffing to avoid the integrator label.  5. Track and Capture DOGE Feedback  Use tracking tools or capture platforms.  If DOGE goes silent for their response window, treat as “no‑comment” and proceed—but document timelines.  6. Plan for FY 2026 early  For opportunities in Q4 and early FY 26, build DOGE-reviewed capability statements into your pitch.  Highlight how your services support —not displace—DoD workforce.    💡 Bottom Line for GovCon Leaders:  Process discipline is now non-negotiable. Here’s the formula:  Capture → DOC analysis → DOGE-ready bid → proactive follow-up = compliance + competitive edge.  Positioning matters: Self-categorize as a technical provider, not a generalist integrator.  Early planning wins: Delay is the enemy—get ahead of DOGE cycles.  As GFY 25 closes, the firms best poised to succeed in GFY 26 will be those that bake DOGE compliance and alignment into every stage of capture and proposal management—showing beyond doubt why their services add value, fill gap, and support DoD’s internal mission.    To help you put these insights into action, we’ve created a DOGE-Ready Compliance & Capture Checklist—perfect for year-end planning and FY2026 prep. DOGE-Ready Compliance & Capture Checklist  Threshold & Scope Identification 🗂️ Know your limits:  IT/management services contracts ≥ $10M  Advisory & assistance contracts ≥ $1M  Avoid artificial splitting to remain under thresholds—strictly prohibited.  DOGE Submission Essentials Every applicable opportunity must include:  Deliverables: Clear descriptions of tasks and outcomes  Total Ceiling & Initial Obligation: Overall value plus first obligation amount  Cost–Benefit Analysis: ROI vs. in-house alternatives  Alternatives Review: Documented market scan or sourcing assessment  In-House/Direct Service Justification: Why no existing DoD personnel or direct providers can perform the work.  Submission Protocol Use go.mil/dogecontractreview for uploads  Expect DOGE feedback in 3 business days (2 for some broader scope packages); if none, treat as “no comment” and proceed acq.osd.mil.  Understand Exclusions Weapon systems sustainment or major acquisition support  System engineering/technical assistance under PSC‑“T”  IT contracts or advisory packages under the defined thresholds  Work from “direct service providers” (no intermediary integrators) dau.edu  Emergency/contingency / OCONUS exceptions may apply   Pipeline & Proposal Integration Audit early: Mark FY 2025 and early FY 2026 awards with DOGE coverage  Incorporate DOGE docs in capture deliverables—not just proposals: templates for cost-benefit, sourcing strategy, and in-house justification  Track DOGE review windows: Automate reminders for 3-business-day clock and document “no comment” times  Positioning for Competitive Edge Emphasize “Direct Service Provider” status—exempt from DOGE if truly delivering vs. integrating  Highlight complementation of DoD in‑house skills, not replacement  Use workforce sufficiency analysis: show why contractor FTEs are needed vs. training existing staff media.defense.gov  Monitor Compliance & Avoid Termination DoD Under Secretary of Acquisition & Sustainment (USD(A&S)) is tracking quarterly—non-compliance may lead to contract termination.     📌 Implementation Steps for GovCon Teams:  Step  Action  Who  1  Map pipeline: Tag existing/opportunities > thresholds  BD / Capture Leads  2  Update capture docs: Embed DOGE-ready templates  Proposal / Capture  3  Prioritize status: Label direct‑provider vs integrator  Capture / BD  4  Submit & track: Upload at DOGE site, set reminders  Contracts / PM  5  Position advantageously: Demonstrate support, not substitution  Capture / Marketing  6  Prepare for audits: Store audit-ready documentation  Operations / Finance    🎯 Bottom Line  Proactivity wins: Don’t wait for RFP—build DOGE rationales up front  Clarity beats confusion: Simple cost-benefit + sourcing logic is critical  Position strategically:

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